Fax Software

According to a Gartner document from January 2009, by 2012, the use of fax server software in the enterprise space will increase by as much as 80%. There are several business drivers behind this predicted growth in the use of fax software:

Fax is not going away any time soon, because of the sheer number of fax machines in operation all over the world, and the unique power of fax to guarantee delivery of signed, legally binding documents. However, the use of standalone fax machines is not practical for a number of reasons:

• Fax machines are expensive and environmentally unfriendly in their use of paper and toner
• You need at least one machine and one phone line per office location, which is expensive and time consuming to manage
• Manual delivery and archiving of faxes is time consuming and error-prone
• As fax machines are usually located in open areas, privacy of information received by fax can not be guaranteed.
• There is no record of who sent what, so the fax introduces a potential data leakage risk

Benefits of Fax Software

Using fax server software offers many advantages over stand-alone fax machines:

• Faxes can be sent directly to and from email or other business applications, saving precious time
• Electronic faxing reduces the use of paper, toner, energy, which reduces costs as well as your carbon footprint
• Fax messages are delivered directly to a person's mailbox, guaranteeing privacy of information
• The fax software keeps a log of who sent what when, creating an audit trail that is required under certain compliance regulations
• Using fax software in combination with fax over IP allows you to create a software-only fax solution that reduces the number of external phone lines required, and can be run centrally on virtual servers, further reducing costs

Windows fax software from Fenestrae

Fenestrae currently offers two different fax server solutions: Fenestrae Faxination Server and Fenestrae Communication Server. Faxination is an entry-level solution, ideally suited for companies with fewer than 250 users and only one location. Fenestrae Communication Server offers SMS messaging as wel as electronic faxing, and has enterprise class scalability and high availability features. Visit the individual product pages by clicking on the links above and to request free evaluation software.